Simple timeline. Clear expectations. Faster results.

How it works

The VAult isn’t “hire and hope.” We run a tight onboarding, install workflow, and track performance. Here’s exactly what happens from Day 1 to ongoing operations.

The 3-phase delivery

Discovery → Match & Onboard → Operate & Improve. No chaos.

1
Discovery

Define the role + outcomes

We clarify what “done” means, what tools you use, and what you’ll measure weekly.

  • Role outcomes + KPIs (scorecard)
  • Tools, access, and handoff plan
  • Weekly priorities + communication rules
2
Match & Onboard

Get the right VA + install workflow

We shortlist candidates, confirm fit, and onboard using checklists and SOPs.

  • Candidate shortlist + selection
  • Onboarding checklist + tool setup
  • SOPs + daily update format
3
Operate & Improve

Performance, QA, and iteration

You get predictable output: daily updates, weekly scorecards, and continuous process tightening.

  • Daily updates + blocker removal
  • Weekly review + scorecard tracking
  • Quality checks + process improvements

What to expect

A realistic ramp-up timeline so you don’t expect miracles on Day 1.

Week 1

Stability + setup

We focus on access, SOPs, baseline tasks, and quick wins.

  • Tools + permissions confirmed
  • Daily update rhythm established
  • First workflow documented
  • Quick wins delivered
Week 2

Speed + consistency

Output becomes predictable and your workload starts to drop.

  • Repeatable SOPs expanded
  • Quality checks tightened
  • Scorecard tracking starts
  • More tasks delegated safely

FAQ

Common questions—answered straight.

How fast can we start?

Fast—once scope is clear and access is ready. The bottleneck is usually tool access and clarity on priorities.

Do you provide reporting?

Yes. You’ll get daily updates and weekly scorecards so output is visible and measurable.

What tools do you support?

We commonly work with Google Workspace, GoHighLevel, ClickUp, Trello, Slack, Asana, and CRMs. We adapt to your stack.

What do you need from me as the client?

Clear priorities, access to tools, and a short weekly review. If you won’t review updates, the system breaks.

Ready to get staffed + operational?

Book a consult and we’ll map your role, workflow, and first 7-day execution plan.

Book a 15-Min Ops Call Email Us